Employment Opportunties

Event Manager (Maturnity Leave)

Job description

The Events Manager will be responsible with the execution and planning of events and programs.

The incumbent is charged with the responsibility of coordinating all of the logistics associated with hosting a Cambridge Chamber of Commerce event. The Event Manager is responsible for ensuring all event venues are ready to receive participants in an atmosphere that is conducive to hosting a successful program. This position is responsible for determining the needs of each event with respect to room size, set-up, catering, equipment etc. In conjunction with the VP Marketing, Events and Member Enrichment, establishes revenue and expense estimates in preparation of individual budgets for each event. In addition, once services have been identified, the position will negotiate with the appropriate vendors for the supply and delivery of any merchandise or services required for an event. The Event Manager is to attend all events for the purpose of participant registration, troubleshooting and ensuring that the needs of any speaker, instructor, sponsors and participants are addressed.

Specific Responsibilities:

•Responsible for all virtual and in-person events
•Responds to event enquires via email, phone and in person
•Address complaints from participants, vendors, sponsors and speakers/instructors
•Multitask a number of event preparations that overlap
•Secure auction items for multiple events
•Responsible for securing speakers for all events, seminars, educational sessions programs
•Inspect venue locations for suitability and secure
•Preparation of event venues re decorating, seating, sponsor areas audio/video equipment etc. are in place
•Ensure events are listed on web site with all pertinent information
•Ensure web registration is up and running
•Welcome participants and ensure their preregistration
•Prepare event agendas and tickets when necessary
•Achieve budgets goals
•Sets up Membee (CRM) accounts for each event
•Acquire event signage foe certain events
•Set up backdrops, signage, and promotional materials
•Produce and distribute financial event statements

Requirements

•Dependable individual
•Must be Must have excellent interpersonal skills both in person and by phone with a high level of professionalism.
•Must provide excellent customer service.
•Oral and Written Communication Skills
•Must have a vehicle and a valid driver’s license
•Work well independently
•Proficiency with Microsoft Office (Word, Excel, and PowerPoint)
•Attention to detail and quality
•Ability to work in a constantly changing, faced-paced environment
•Solid organization and planning skills
•Post secondary education in hospitality, public relations or business communications would be an asset
•Several years experience in event planning [3]

Expected start date: 2021-10-04

Contract length: 12-18 months

Benefits included

Salary: $43,000.00-$50,000.00 per year

COVID-19 considerations: Fully vaccinated environment. Masks, Contact Tracing, Sanitation, Physical Distancing